Information for exhibitor
Here we have gathered the answers to some of the most common questions we receive from exhibitors. We hope you find what you are looking for, otherwise feel free to contact us.
Move-in
Tuesday at. 08.00-20.00
Move out
Thursday at. 16.30-22.00
Opening hours
Wednesday at 10.00-18.00
Thursday at 10.00-16.00
My Easyfairs
Through the My Easyfairs exhibitor portal, you as an exhibitor can, for example, edit your profile, register stand staff and access all the information you need regarding your participation.
We are launching FFCR Nordic!
- maximise your presence at the fair with the help of FFCR Nordic
Pros with FFCR Nordic
- Maximise your network: Increase your chances to network with customers
- More effective meetings: Communicate seamlessly and book meetings via the app.
- Unique experience: Adjust your event experience based on your goals as a business.
How does it work?
You will automatically receive information from MyEasyfairs via FFCR Nordic. You will need to prepare your schedule via the app in order for visitors to access your calendar and converse with you at the fair. Plan your meetings in advance in order to make the most of FFCR Nordic.
Receive personalized recommendations
The application recommends visitors that are eager to meet you at the fair, based on your preferences and interests.
1. Register your co-workers
After you have registered your co-workers, you will receive an email allowing you to create an account.
2. Personalize your profile
Tell us of your interests and what you want to discover during the event.
BEFORE
In our exhibitor portal MyEasyfairs, you post information about the company, your logo, contact details, register booth staff and download banners and your digital car
You register your stand staff yourself via My Easyfairs. All booth staff must be registered before coming to the fair, here’s how to do it:
- Logga in på My Easyfairs med det login som du fick när du bokade en monter på mässan. Tryck på ”glömt lösenord” om du behöver ett nytt login.
- Klicka på den mässa du ställer ut på
- Välj ”Förbered din monter”, nr 2 på tidslinjen i ert My Easyfairs, och sedan ”Registrera min monterpersonal”. Ni länkas nu till en ny portal. Välj ”Personnel” i menyfältet till vänster.
- Klicka på ”add new” och lägg till monterpersonalens uppgifter.
- Slutligen kan du välja att spara ner registreringarna eller att skicka dem direkt till din personal genom knapparna i vänstra hörnet.
We are here for you and can help with personalized marketing materials. We can also publish your guest articles about a current issue, hot topic, exciting case, news or activities that you will have in the stand. We reserve the right to decide what is ultimately published in the fair’s channels. Email the material to: stina.johansson@easyfairs.com
AFTER AND DURING
As an exhibitor, upon moving in, you get a reader to put on your stand wall to improve the overall experience for our visitors. The reader is a wireless sensor that is placed in your booth. When the visitor touches the reader with their smart badge, they automatically collect all the company information you have shared in your My Easyfairs. The information is summarized and sent in a combined e-mail after the end of the fair day.
If you, as an exhibitor, have a GoLeads or a GoPlus package, you benefit from our smart badge technology. Namely, you get access to a list with all the contact details of those who touched your readers during the fair. You can find the list in your My Easyfairs the day after the fair closes.
Visit Connect is included in the participation for those of you who have chosen EasyGo Leads, or the EasyGo Plus packages. The service enables you to easily collect information about your visitors by scanning the QR code on their entrance card with your phone or tablet. An easy way to get qualified and detailed leads!
Har ni valt EasyGo Visibility och vill ha tillgång till scanningsfunktionen via telefon? Kontakta oss på support.ffcr@easyfairs.com
- Open the confirmation email on your smartphone, you received this when you were posted as stand staff in via My Easyfairs in the Visit Connect portal.
If you can’t find your confirmation email, anyone with the authorization level “admin” can visit connect
portal there send a new link.
When you click on the Visit Connect link, you will receive a code sent to your email address, enter the code and accept the terms.
Give Visit connect access to your camera by approving in the pop-up window
Bookmark the Visit connect webpage on your home screen for easier and faster access.
Click on “scan Leads” or the icon that looks like a little “blue man” on the screen to start collecting leads. Tip! Those of you who have the authorization level “admin” can post a number of questions in advance via the Visit connect portal to qualify leads more easily and quickly. Example, which product is the customer interested in? The alternatives are then the products you show at the fair, etc.
Hold up your phone or tablet and scan the QR code on the visitor’s name tag. After you scan, you can answer the prepared questions, add a note, add a voice memo and a picture to each lead.t start scanning
MARKETING WE CAN DO TO ENSURE THE RIGHT CUSTOMERS VISIT YOUR STAND
To market the fair, we work with, among other things:
- Collaborations with industry associations and magazines
- Digital advertising
- Social Media
- Newsletter
- Sending a personal invitation by post
- Sending digital invitation
- Invitation and information via partners, sponsors, and exhibitors
WHAT MARKETING YOU CAN DO to ensure your participation is a success!
As an exhibitor and partner, we expect you to promote your participation at the fair. Statistics show that the exhibitors who have done solid preparatory work are the ones who are the most satisfied afterwards. Here are some tips on what you can do:
- Send the invitation via physical post or email
- Spread your participation on social media
- Post a banner on your website and in your email signature
- Hand out a trade fair ticket during customer visits
- Advertise in the fair’s partner magazines: Hotell & Restaurang, Convenience Stores Sweden, Bröd, Besöksliv and on HR-Torget’s portal
We are here for you and can help with personalized marketing materials. We can also publish your guest articles about a current issue, hot topic, exciting case, news or activities that you will have in the stand. We reserve the right to decide what is ultimately published in the fair’s channels. Email the material to: rebecca.aggestam@easyfairs.com
